Does Your Administrative Plan Meet All The Current HUD Requirements?
As we know, the Section 8 Administrative Plan is used to clarify written policies in accordance with the U.S. Department of Housing and Urban Development (HUD). Included in your agencies Administrative Plan should be regulations regarding matters that are not covered under the HUD regulations, but left to your agency discretion.
Administrative Plan Contents
We will incorporate, establish, and or, update the following into your agencies Administrative Plan.
Selection and Admission Policies
Preferences, Opening the waiting list, closing the waiting list, purging the waiting list, removal of applicants from the waiting list, screening the applicants, grounds for denial of assistance, confidentiality of criminal records, notification of negative actions, application procedures, applicant status while on waiting list, time of selection, income targeting requirements, selection of families from the waiting list, selection of families from the waiting list for project based units, first year limitation on where family can lease a unit at initial participation in the program, eligibility of students for assisted housing under Section 8, initial eligibility certification, requirement to attend interview, portability moves from other PHA's, verification, final determination and notification of eligibility, document retention for applicants and participants.
Definition of groups of persons that may qualify as a family, family quests, definition of when an applicant is considered to be continuously assisted, encouraging participation in areas of non concentration.
Affirmatively Furthering Fair Housing
Assistance to families claiming discrimination, section 8 housing choice voucher programs, fair housing policies, violence against women act (VAWA). LGBT Rule.
Providing participant information to prospective owners, disapproval of owners.
Grounds for Termination Assistance
Terminating for alcohol abuse, or criminal drug activity, or other reasons for termination of assistance.
Determination of family unit voucher size, exceptions to subsidy standards, request for exceptions to subsidy standards, errors in subsidy standards, changes for applicants, changes for participants, under housed and over housed families, ineligible housing, family absence from the dwelling unit, determining assistance if a family breaks up, remaining member of tenant family.
Informal Review Procedures for Applicants
Preference denials, informal review procedures for applicants, when an informal review is not required, informal review process, procedure for review, mitigating circumstances for applicants with disabilities, USCIS determination of ineligibility, restrictions on assistance to non-citizens, informal review regarding citizenship status.
Informal Hearing Procedures for Participants
Consideration of circumstances, when a hearing is required, when a hearing is not required, notice to the family, hearing procedures, effect of the decision, mitigating circumstances for participants with disabilities, hearing provisions for restrictions on assistance to non-citizens, USCIS determination of ineligibility.
Policy on dealing with complaints.
Setting the payment standard, revising the payment standard, reasonable accommodation.
Owner Rents and Rent Reasonableness
Rent to owner in the Housing Choice Voucher Program, rent reasonableness determinations, rent reasonableness methodology, special housing types.
Participant Payments for Amounts Owed the PHA
Repayment agreements - general, repayment agreements - fraud recovery, late payments, minimum payments.
Utilizing the Enterprise Income Verification (EIV) System
Demonstrating compliance with mandatory use of EIV, income discrepancy resolutions, EIV security measures.
Interim income recertification, recertification, effective date of changes for interim recertification, annual recertification, verification guidance and public assistance income calculations, zero income families, minimum rent hardship exemption.
Requirements and guidelines for inspections, initial HQS inspection, annual HQS inspection, verification of HQS deficiencies, re-inspections, notification of HQS failures, time standards for repairs, rent increases, move out/vacate inspections, special/complaint inspections, quality control inspections, accessibility modifications to HQS, emergency repair items, lead based paint, smoke and carbon monoxide detectors, determination of responsibility, consequences when owner is responsible, reduction of payment, termination of contract, consequences when family is responsible, local administrator owned units.
Section 8 Home Ownership
Permitted ownership arrangements, determination of family eligibility, home ownership counseling, home inspection, determination of home ownership assistance levels, mortgage financing and down payments, home search, post purchase activities, portability, length and continuation of assistance, recapture provisions and re-sales, defaults, family obligations, family self-sufficiency (FSS) and home ownership.
Section 8 Management Assessment Program (SEMAP)
Procedures to maintain or improve score.
Any additional items that may pertain to your agency.